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MINUTES FROM SECONDARY SCHOOL GIRL'S VOLLEYBALL ASSOCIATION
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Minutes of Meeting Monday, Dec. 8, 2008
Members: Present: Joe Moreira, Bill Rounis, Ann Heys, Tony Laurita, Daniel To, Mary Joan Visscher, Scott Hodson, Provincial Championship Overview: • For the most part all tournaments went well, with positive feedback. • AAA had the AGM on Friday morning with breakfast and felt it went well and will continue the same next year. • Some concern over the All-star T-shirts being too small • Tournament websites were not updated on a regular basis Provincial Championships 2009: A Immaculata AA St. Micheal’s AAA TBA AAAA Prince George 2009 Wildcard dates: A Wed. Nov. 25/09 AA Sat. Nov. 28/09 AAA Mon. Nov. 23/09 AAAA Sat. Nov. 28/09 Fraser Valley Motion was rejected at all AGM’s Uniform Changing on Bench: BCSS once again has requested that teams not change on the bench. Sponsorship: BCSS is working on behalf of Girls and Boys Volleyball to secure a major sponsor. An announcement is expected in the spring of 2009. Official Costs: Officials costs is a concern to all tournament hosts. Next Meeting: April 2009 exact date TBA Meeting on Nov 3 was postponed to email messages Minutes of Meeting Monday, Oct. 20, 2008 Members: Present: Joe Moreira, Bill Rounis, Ann Heys, Tony Laurita, Daniel To, Mary Joan Visscher, Scott Hodson, Provincial Championship Update: All Zone Reps reported back that all the Championship preparations were going well. No concerns from any of the Zone Championships. Rankings There was a discussion on the rankings for the week. The group felt the results from the weekend (Kelowna) would be needed to make the most up to date rankings. Joe has asked for the results and rankings will be made once the group has seen the results. Berthing Zone reps will be accumulating the data for the berthing of there tier. The executive will meet on Nov. 3/08 to discuss the berthing for each tier. Coach’s Conduct: The conduct of the Mt. Baker coach was brought to the attention of the executive. The coach’s conduct been discussed in the past by the executive. The executive was made aware of incidents that took place in Trail and Kelowna this year. Joe will be contacting the coach and forwarding a letter to the Athletic Director and Principal, regarding the situation. Next Meeting: Monday Nov. 3/08 Minutes of Meeting Monday, Dec. 10, 2007 Members: Present: Joe Moreira, Bill Rounis, Ann Heys, Tony Laurita Michelle Muldoon, Mary Joan Visscher, Lawrence Vea AGM Reviews The four AGMs’ were reviewed from each of the Championships. Notes: 3A will have the AGM on the Friday morning as a Breakfast meeting for the 2008 Championships- felt the meeting were starting late and ending too late. 1A will have the AGM during the Banquet for the 2008 Championships for the same reasons as 3A. Uniform changing on the bench was discussed at all Championships. The Executive had a lengthy discussion. The Commission supports the BCSS recommendation that teams should change in a discreet place and the Executive will notify referees that teams will need an extra few minutes to prepare before the matches. Championship Host for 2008 A Mt. Sentinel AA D.P. Todd AAA D.W. Poppy AAAA Kelowna Secondary Sponsorship There was a lengthy discussion on this topic. The Executive discussed different ways to address the sponsorship issue. The Executive set up a committee to look at expectations of the sponsorship for future Championships. Bill, Joe and Michelle will make up the Committee. Performance Bond Another lengthy discussion took place on this item. The Executive agreed that teams should stay for the closing ceremonies. The performance bond will remain at $300. The performance bond issue will be put on the 2008 AGM Agenda. Next meeting Agenda Discussion of Performance Bond and where the money goes Host – Commission – combination of both Next meeting Feb. 18, 2008 7:30 pm Minutes of Meeting Monday, Nov. 18, 2007 Members: Present: Joe Moreira, Bill Rounis, Ann Heys, Tony Laurita Michelle Muldoon, Scott Hodson, Mary Joan Visscher, Sponsorship The executive discussed the newspaper ad. and putting the Asics, Northern Athletics, VBC and BCSS logos at the bottom. Ad will go into Wednesday Nov. 28, 2007 Province Newspaper, the day before the Championships start. Lions All-star Game Word from the BC Lions is that the game is unlikely this year. Scott will be speaking to them again sometime this week. Berthing The finalized berthing for all the Championships will be put on the Girls website on Monday Nov. 19 by 4pm. Championship Hosts for 2008 A Kootneys AA North Central/ North West AAA Fraser Valley AAAA Okanagan Next Meeting: Monday Dec. 10/07 Time: 7:00pm Location Burnaby North Secondary Minutes of Meeting Monday, Nov. 5, 2007 Members: Present: Joe Moreira, Bill Rounis, Ann Heys, Tony Laurita Michelle Muldoon, Scott Hodson Absent: Mary Joan Visscher, John Philip Sponsorship Issues Concern over exclusive rights to sponsorship of the BCSSGVA Championships. The issues this appears to be settled for this year, but the BCSSGVA executive will be looking into this matter in Dec/07 and coming up with some recommendations. Wildcard Berths Please check the BCSSGVA website for updated Wildcard allocations. Lions All-star Game Scott is looking into it and getting more information for BCSSGVA. Newspaper Ad The executive is looking into possibly putting an ad in the Province Newspaper to promote the Provincial Championships. Michelle will look into the matter and get more details. Championship Hosts for 2008 A Kootneys AA North Central/ North West AAA Fraser Valley AAAA Okanagan Next Meeting: Sunday Nov. 18/07 Time: 3:00pm Location TBA Minutes of Meeting Monday, Oct.15, 2007
Absent:
Mary Joan Visscher, Michelle Muldoon, Scott Hodson, John Philip Minutes of Meeting on
Monday, Jan. 29, 2007 Members: Ann Heys Mike
Nickerson Joe Moreira Tony Laurita Championship Performance Bonds: Performance bonds will include teams participating in the Opening &
Closing Ceremonies, Tournament Banquet and Tournament Pictures. Performance
bonds will be made out to BCSSGVA. The
Performance Bond will be increased to $300.
The Executive will be responsible for any decision to withhold a
performance bond. Annual Coaches Meetings For the 2007 Coaches Meetings, held at each
Provincial Championship, the Agenda will be available at the pre-tournament
meeting. All coaches are encouraged to
attend the Coaches Meeting to bring a regional representation to the meeting. Trophies & Awards Mike N. purchased six years worth of
medals. Mike also, priced the cost of
upgrading the 4 tournament trophies.
Cost would be $225.00 per trophy.
Executive felt that this was good value and voted for the upgrades. Trophies will be collected in the next
several weeks. Bill and Michelle will
speak to Provincial
Tournament Handbook Joe and Lawrence are updating the Handbook. 2007 Provincial Hosts “A” “AA” Archbishop
Carney “AAA” Byrne
Creek “AAAA” Earl
Marriott/Semiahmoo Asics Sponsorship Michelle is speaking to Asics about a
potential sponsorship program. Michelle will update the executive at the next
meeting. Next Meeting TBA Minutes of Meeting
Monday, Dec. 18, 2006 Members: Mike
Nickerson Mary Joan Visscher Joe Moreira Michelle Muldoon Scott Hodson Submission or Photos: The executive agreed that Team Pictures
must be submitted to the tournament organizers by the Monday following the Zone
Qualifiers (Monday of the 12th week). Wildcards: Remain on the Saturday after the Zone
Qualifiers. Berthing Meeting: The executive will continue to meet in the 2nd week of Nov. to
decide on berthing and wildcards. Trophies: All trophies will be called into the Commission to have new bases put on
them. Mike N. will take care of this. Tournament
Requirements: Tabled to the next meeting
Performance Issues: Hosts who have issues with schools will forward the names of the schools
to the Commission. Sanctions: Mt. Baker Secondary did not go to any
of the team commitments at the AAAA tournament.
Joe will contact the administration. Minutes of Meeting
Sunday, Nov. 19, 2006 Members: Ann Heys Michelle
Muldoon Scott Hodson Joe Moreira Tony Laurita Mary Joan Visscher Missing: Mark Cassell,
Mike Nickerson, John Philips Seeding for the Provincial
Championships took place. Final seeding will be released on Monday afternoon,
after the executive has an opportunity to review the placements. Next meeting: Monday
Dec. 11, 2006 at 7:00pm Riverside
Secondary/Conference call To: BCSSGVA Executive members
Minutes of Meeting
Monday, Nov. 6, 2006 Members: Ann Heys Mike
Nickerson Scott Hodson Joe Moreira Tony Laurita Mary Joan Visscher Missing: Mark Cassell,
Michelle Muldoon Wildcard/Berthing There was discussion on
wildcards for each tier. 4A 3 wildcards -1
direct wildcard to the Okanagan - Tournament for each of the next teams in line, in the five zones, for 2
berths. Tournament will be played in the 3A 2 wildcard
-1
direct wildcard to Okanagan - 2A 3 wildcards -Next team in line from A 12 team tournament process in place Next meeting: Seeding
Meeting Sunday
November 19, 2006 at 4:00pm Riverside
Secondary/Conference call To: BCSSGVA Executive members
Minutes of Meeting
Monday, Oct. 16, 2006 Members: Ann Heys Mike
Nickerson Mike Rockwell (guest) Joe Moreira Tony Laurita Mary Joan Visscher Scott Hodson Michelle Muldoon Missing: Mark Cassell Special Presentation: Presentation
made to Mike Rockwell for his work with BCSSGVA for 26 years. Mike is retiring
at the end of October, and will be missed on the committee. Student Transfers: Re: Elphinstone Appeal – BCSS Appeals Committee granted the 2 Elphinstone players eligibility. ·
Based on compassion
and agreement from the North Shore School Coaches Tournament Updates: A - Highroad AA – Creston AAA – AAAA – Handsworth All four tier reps reported that
the tournaments were well on their way. Provincial Tournament Entry Fees: The Executive
agreed that the entry fees to the Provincial Tournaments be raised by
$25.00. This $25.00 must be used towards
referee fees because of the increased referee cost. Score sheets: Tony will
contact Gord Lister at Northern Athletics about working together on score
sheets. All-Star Positional Award: Executive
decided to not have a separate libero award at the
Championships. Each tournament will be reminded that the libero
should be considered in the All-Star award selections. Fernie Secondary: Fernie Secondary
requested to stay in the AA tier with numbers that put them in the A tier. The
executive denied the request and Fernie will play in
the A tier for the 2006 season. Medal Purchase: Mike N. made
the executive aware that the commission would not have enough medals for next
year. Mike recommended that the
executive purchase 6 years worth of medals. The executive agreed and asked to
search out prices. Top Ten: The executive
discussed the top ten and Berthing: After
discussing the zone numbers and applying the formula, berthing numbers were
arrived at. The Berthing numbers will be posted on the Website. Next Meeting: Monday,
Nov. 6/06 Minutes of Meeting on
Monday, Jan. 9, 2006 Members: Ann Heys John
Philip Mary Joan
Visscher Joe Moreira Tony Laurita 206
Championship hosts AAAA Two applications were
received McRoberts/McNeill and Argyle/Handsworth Both applications were considered, after lengthy discussion Argyle/Handsworth was selected. AAA No applications were
received from the North-Central. If an application from the North-Central is not received by Jan.31/06,
the executive will accept applications from any zone. AA Applications from
Golden and Creston were received The executive
selected the application from Creston A Application from They
will host the tournament at BCSS Sponsorship
MacDonald’s
has withdrawn all sponsorship of BCSS, this includes the banner and scholarship
programs. Performance Bonds
Discussions
about the Performance Bond included; raising the amount, Coaches attendance to
AGM and review of the policy. Executive
agreed to keep the Performance Bond as is. Tournament Reports All
reports were reviewed. 2006 Executive The
final list will be posted on the BCSSGVA web site. Allstars –
Positional Awards Tabled
to April 24/06 Medals and Plaques Tabled
to April 24/06 Next Meeting
April 24/06 subject to change Minutes of Meeting on
Sunday, Nov. 20, 2005 Members: Ann
Heys Mike
Nickerson Mike Rockwell Joe Moreira Tony Laurita Cale Birk Dave Bingham Tournament Updates: Seeding for all four Championships was completed. The Executive felt that the regular schedule
should be kept as is, but the changes to the consolation matches, AGM for 2005 The official AGM for this year (2005) will be
the one at St. Thomas Aquinas Executive Members There will be several people leaving the
executive in the next year or two for various reasons. All members must work to
get as many new members in as possible. Score Sheets Tony will receive a honourarium
for his costs to deal with the score sheets. Next Meeting 2006 – Joe will notify us – Jan- Feb/06 Minutes of Meeting on
Sunday, Oct.30, 2005 Members: Ann
Heys Mike
Nickerson Mike Rockwell Joe Moreira Tony Laurita Cale Birk Dave Bingham Tournament Updates: “A” Moving
along alittle behind because of the strike, but will
be able to catch up “AA” Moving along as the “A” group “AAA” Change form Anne is waiting
to her from “AAAA” On track, Scott has not heard of any problems to date Awards at Championships
BCSSGVA supplies all championships with awards
to be presented to individual players.
The executive feels that there is no need to present any additional
awards. Berthing
Discussion of potential wildcard berths.
Decision will be made upon further review of each Zone. Tony will start the email for berthing
Saturday Nov. 5 or Sunday Nov. 6 Score
sheets To be discussed next meeting New
Members New members are needed on the BCSSGVA
executive. Several members are retiring soon !!! We need some new people. Next meeting Sunday Nov. 20, 2005 3:00pm BCSSGVA
Executive Meeting, Monday January 17, 2005 Present: Joe, Cale, Scott, Dave, John, Mike R,
Mike N, Lawrence, Anne !. Discussion of Coaches Meetings A -
Host did excellent job -
Gate was charged at the door -
Semis – to be best of 5 -
feedback in Fall of 05 to determine if Quarters should
be beat of 5 -
AGM uneventful AA - host – received bid from STA – final
details to be confirmed before bid will be
accepted (Dave
to give final OK when details confirmed) AAA -
wildcard to a performance berth selected by executive (no playoffs) -
received copy of letter from -
protocol for crowd control to be discussed at
pre-tournament meetings AAAA - Tournament Guidelines – BCSSGVA rules for
tournaments to be discussed by tourney host, head referees, coaches, etc. These guidelines to be sent to zone reps at
start of season. -
2 bids received for 2005 Provincials – Francis
Kelsey and Carihi -
Tournament awarded to Francis Kelsey -
Letter of Thanks to be sent to Chad Buhr (c/o
Argyle) – action – Joe 2. Next meeting – April – date to be set by
Joe To: BCSSGVA Executive members
Minutes of Meeting on
Sunday, Nov. 21, 2004 Members: Ann
Heys Mike
Rockwell Joe Moreira Tony Laurita Provincial Tournament Seeding: Seeding was
done for the four Provincials Tournaments. Pools will be
forwarded by Lawrence Vea. Next
Meeting Monday January 10, 2005 7:00 pm
locals at 7:30
pm Conference call Executive
Meeting – Nov. 1, 2004 Present: Regrets: Mike R., Tony L., Cail
B., John P
–
tournament
draws are not part of executive’s mandate but will offer recommendations for
consideration if asked –
suggestion
– Van 1 and LM 1 flip position
-
Kalamalka is doing own program –
Photos due Nov. 17 ($100 late fee) -
Zone
reps – zone results to Tier rep by 10:00 am Sun. Nov. 21 -
$100
performance bond still in effect -
$250
gaming money – payable to an individual for such activities as officials, gym
rental, etc.
AA LM AAA OK AAAA VI
To: BCSSGVA Executive members
Minutes of Meeting on
Monday, May 3, 2004 Members: Ann
Heys Mike
Nickerson Mike Rockwell Joe Moreira Tony Laurita Lower Mainland 4A: Mike R. went
over the 4A revised tournament and the executive agreed and passed it. Registration: Joe
will be sending registration information to the tier reps. Web
Site: There are difficulties with the updating
of the web site. The problem originates
from the webmaster and not BCSS. Commissioner
Report: Joe
will be sending the report out ASAP. Treasurer
Report: BCSSGVA has approximately $9000.00,
plus monies still to come in from BCSS. Score
sheets: The executive will review the
feasibility of continuing to sell the score sheets. Championship
reports: All the championships appeared to be
progressing well. The 4A championship is
looking at charter flights to get teams into Jewellery policy: As
of Oct. 4, 2004, “Jewellery must be removed or taped”. Competition: As of May 2004 there is no distinction
between “Restricted” and “Non Restricted” competition Next
Meeting Nov. 1, 2004 7:00 pm
locals at 7:30
pm Conference call Minutes
of Meeting on Monday, May 3, 2004 Scholarships: Rule
changes for 2004: · Rule
4.5.1 pertaining to "jewellery" will be
omitted by BCSSGVA and the word "Jewellery"
will be inserted to Rule 4.5.2 and will read "Players may wear glasses, lens
or jewellery at their own risk". Moved
Rockwell/Nickerson Passed ·
Warm-up ·
Players may enter the court as soon as they are finished their time out. Moved
Nickerson/Heys Passed Next
meeting Monday Sept. 27, 2004 Have a
great Spring and Summer!! Minutes
of Meeting on Monday, January 19, 2004 These
are the minutes of the meeting on Mon. Jan. 19 Regrets:
Tony, Mike R, Anne 1.
Match protocols (warm-up - 4 - 4 - 2 or 5 - 5; jewellery
policy) 2.
Bronze medal matches to be best of 3. CARRIED 3.
Playoff format - All games in championship round to be best of 5 4.
Performance bond - for attendance at opening and closing ceremonies 5. AAA
coaches meeting will be AGM for 2004 6. Bids
for provincial tournaments - Written submissions (form on 7.
Reminder for 2003 tournament hosts to submit financial statements. 8. AAA
berthing. Change AAA wildcard between NC, NW, Koot,
and OK to a 9.
Executive positions to be confirmed at next meeting. 10.
2004 Hosts 11.
2005 Hosts - Zone Reps take note
13.
Survey re: sharing a common championship site with boy's 14.
Scholarships - applications due in April to BCSS 15.
Sponsorship - Joe will meet with Boys volleyball and 16.
Next Meeting - To be called by Joe Minutes
of Meeting on Monday, Oct. 27, 2003 Registations Berthing Performance
Wild cards Tentative
Minutes
of Meeting on Monday, Sept. 29, 2003 Commissioner's
Report Treasurer's
Report Scoresheets Rankings Houston
Christian Request Burnaby
Central status Scholarships Commissioner's
meeting 2003
Championships AAAA -
KSS and BCSSGVA
Newsletter Mail
Vote Results Next
meeting Oct. 20/03 or Oct. 27/03 if not all information is not obtained form
Minutes
of Meeting on Monday, April 14, 2003 Attending: Mike Nickerson, Ann Hayes, Sandi Lauzon, Championship Reports 1. Financial statement received from AAA (profit
of $2,265.58) and AA (profit of $924.24) tournaments. 2. Outstanding fee - Burnaby Central -
"Final" letter to be sent (after conferring with
BCSS) to B. Central. If payment is not received B. Central will not be a member in good
standing (and therefore subject to sanctions). Tournament Notice Board Tourneys - Please send information regarding tourneys for 2003 season
(site, email contact, etc) to Championship Hosts for 2003
Newsletter Joe to send draft to executive (by Wed.) for comments and then to be
sent to BCSS Next
Meeting - September 2003 Have a
good summer!! Minutes of Meeting on Monday, February 10, 2003 Attending: Mike Nickerson, Ann Hayes, Championship Reports A Report submitted and reviewed AA Report not in at meeting time Ann will pursue AAA Report not completed at meeting time Dave B. will pursue AAAA Submitted and reviewed One
late Picture fee still outstanding – Joe will contact Burnaby Central. Scoresheets Mike R. will make up a 12 sub, best 2 out of 3 games score sheet - to
fit on an 8 1/2" x 14" sheet. Tony will take care of the printing of the sheets Sheets will be sold in packs of 50 for $25.00 Championship
Hosts for 2003
Notice to Coaches Joe has started a notice to the Sr. Girls Volleyball coaches which will
include information such as; championship hosts, scoresheets,
tournaments, etc.. This will be sent out with the next
BCSS mail out. Next Meeting Monday, April 14, 2003 Time: 7:00 pm Minutes of Meeting on Monday, December 16, 2002 Attending: Mike Nickerson, Dave Bingham, Review of AGM Minutes The minutes for all four AGM’s were reviewed.
All meetings appeared to go well. No specific issues arose at the meetings.
Coaches are getting comfortable with the Performance Bond. There were a several new Zone Reps. – Zones Rep positions have not been filled – for "4A" Executive There are two individuals who put their names forward to serve on the
Executive. Cale Birk ( Awards The new awards were well liked. Mike N. will order the 2003 trophies in
the next month. Scoresheets The question of 2 out of 3 scoresheets was
asked at two of the AGM’s. Mike R. and Tony will see
what the cost will be. Championships Hosts Two proposals for the "AA" Championships were submitted. 2003 Hosts
Late Pictures Two schools at the 4A did not bring their late picture fee. They have
been notified and have not responded. Joe will attempt to contact an behalf of the commission. Gaming Funds BCSS has notified Joe that there will be some funds coming from the
Gaming Commission. The amount is unknown at this time. Sponsorship A discussion about sponsorship and what we can
do for our sponsors took place. Promoting Provincials Discussion about later game times, when tournaments are in the Lower
Mainland. This to allow more people to travel to see matches. Also, the idea of
complementary passes be given to each coach in the
province. We will bring some ideas to the next meeting about how to promote the
Championships. Next
Meeting Merry
Christmas to all !! MINUTES OF 2002 'A' TOURNAMENT Date: Sat, Nov 30, 2002 1. Commissioner's Report: As circulated. 2. Zone Reps: As for 2002, except for:
F.V. Teresa Robson,
L.M.L. Mike Rockwell to get
contact> 3. Website: Coaches reminded of information available on the
website. 4. Tournament: Host:
- 2003, Kootenay Zone hosts at
2004, 5. Score Sheets: Available from BCSSGVA 6. Financial Statement: As circulated. 7. Constitution Approval: By mail vote in the spring. 8. Reminders: Team picture and performance bond; all coaches
approved of process. 9. Executive: Accepted as circulated. 10. Other business: - 2002 tournament was well received AA Minutes Nov. 29, 2002 -Zone Reps are the same as last year. --Commissioner's report-no comments -Website-asked everybody to continue sending in results -Next year's Ken from Max Cameron handed out a proposal.
Apparently Shrawan from * Scoresheets-everybody
knows where to get them -Financial Statement-no questions -Performance Bonds-coaches seem to be getting used to this.
Closing ceremonies were real classy affair with
all 16 teams present. -Damaged trophies-suggestion that whoever has a damaged trophy
would fix it and maybe send the bill to BCSSGVA or BCSS -Tier Rep-Dave Bingham-as he is so good at it! Comment:: AAA Meeting AGM Report 1. No comments on the commissioner's report. 2. Lower Mainland - Eric Ens
e_ensy@yahoo.com Okanagan - Ken Kereliuk will remain the
rep Kootenay - Joyce Lawrence, Prince Charles, Creston,
jlawrence@sd8.bc.ca North Central - Cal Birk cbirk@sd57.bc.ca Northwest - Dan Striker, Kitimat they
will send his email. 3. Everyone thought the website was great. They were encouraged to
send in tournament results. They also liked the idea of putting in the
information about what tournaments offer, up officials, allstars,
etc. 4. Several schools in the 6. No comments on the financial statement. 7. No comment. 8. Along with the reminder for the picture to be turned in was the
suggestion that the pictures have to go in with their registration to BC School
Sports. Reps were encourage to pass on this
information and make sure new coaches know the information, deadlines and how
to qualify including the wilcard procedure. 9. Cal Birk offered to be a Member at Large. AAAA Meeting Present Laura Menard (T. Fox),
Marcus Toneatto ( Vea ( 1. Move to adopt agenda (Kenyon/Popp)
Carried 2. Move to accept Commissioner's report (Houchen/Muldoon) Carried 3. Zone Reps Okanagan - Marcus Toneatto
( Kootenay - Joe Moreira North Central - Michelle Parker ( Northwest - Wendy Schmidt 4. Rankings - Request for tournament hosts to send results to
Website. Need to publicize website (BCSS package in August)
- Comments re rankings 5. Host 2003 Comments re:
possibility of combining with boy's tournament 6. Scoresheets - need to publicize with
website and BCSS August mailout 7. Berthing review of 2002 - general support continue
procedure for 2003 - Support for wild card at neutral site for OK/ North 8. Move to accept financial report (Margerison/Muldoon) Carried 9. Host berth when there are 2 host schools Moved: Host berth
allocation to be submitted as part of bid proposal (Kenyoy/Houchen) Carried 10. Volunteer to serve on executive Scott Margerison ( Adjourned BCSSGVA
Executive meeting, Sunday Nov. 17, 2002 1.
Seeding for all 4 tournament completed 2.
Wildcard 3.
Provincial Meeting Agendas to be faxed to hosts by 4.
"AA" tournament host - requests increase in tournament fee - to $250 5.
Picture fines - a number of schools at all levels have not submitted their
pictures. These schools should be sent a fax request a $100 cheque,
made out to BCSSGVA and brought to the tournament. 6. Host
Berth issue - as is - supported by executive Next
meeting Monday Dec. 16, 2002 7:00 pm Seedings "A"
"AA"
"AAA"
"AAAA"
To:
BCSSGVA Executive members Minutes of Meeting on
Monday, October 28, 2002 Attending: Mike
Nickerson Greg Tenor
(for Ann Heys) Sandi Lauzon BCSS Commissioners’ Meeting Mike R. attended in Joe’s place.
New on the discussion table was talk of changes to Eligibility
Rules. Mike said that there was a small
committee formed and will be looking into the situation, more to come. Mike asked about our lottery request, no
information at this time as to whether we will be receiving any money. Motion passed by the BCSSGVA executive regarding Lottery money. If any
Lottery money is awarded to BCSSGVA it will be distributed as it has in the
past, to the host school of the Championships. Top Ten Berthing “AA” “AAA” “AAAA” AT ALL WILDCARD TOURNAMENTS **HOST TEAM PAYS COST OF OFFICIALS*** Banners AAA
schedule AAAA First round of Playoffs 3/5 Next
meeting Sunday Nov. 17, 2002 3:00 pm To:
BCSSGVA Executive members Minutes
of Meeting on Monday, October 7, 2002 Attending: Ann Heys, Mike Nickerson, Commissoiner’s Report Joe reviewed the report. Sponsorship of the Provincial Championships
will continued to be pursued by Joe. He will contact
Subway’s provincial representative and see if they are will to sponsor BCSSGVA.
Joe will not be able to attend the BCSS Fall meeting, Mike Rockwell
volunteered to go to represent BCSSGVA. Treasurer’s Report BCSSGVA has approximately $4000 in the bank and is expecting the funds
from BCSS any day. Tier Tournaments All tournament organizers are well on their way and it looks like all
tournaments will be very successful. One concern is the "AA" travel
arrangements. The Executive, in conjunctions with the tournament organizers are
looking at different options for teams. Team Registration Joe did not receive any information at this time. It appears that there
will not be a lack of teams in any tier. "AA" – With the consideration of the travel concerns, the
Executive will be awarding the 3 Wildcard berths to the zones directly. This
will allow teams more time to arrange travel plans. Newsletter The Newsletter did not go out to all schools. Joe will check to find out
what happened . Tier Reps Tier reps are to remind teams that photos must be into Organizers by
Nov. 13/02. They should be sent in as an e-mail attachment. Dave Binham’s new Email Seeding Meeting Sunday Nov. 17, 2002 6:00 pm Next meeting Monday October 28, 2002 7:00 pm start BCSSGVA Executive meeting, Mon. June 3 Present: Joe Moreira Regrets: Tony Laurita Mike Rockwell
For discussion at next meeting.
Joe to approach Subway for possible sponsorship
A – Joe to fax
"AA" Tournament Tournament format shall be12 or 16 teams, depending on the facilities
available to the host:
12 teams - 9 berths will be allocated to zones upon
numerical formula, 1 berth will be allocated to the host and 2 Wildcard Berths will be
allocated via a Wildcard Playoff Format to be determined by the Executive..
16 teams: 12 berths will be allocated to zones upon
numerical formula and 1 berth will be allocated to the host. Three
"Performance Wildcard" berths will be allocated by the Executive for a total of 16 teams.
The Performance Wildcard berths, which could be in the
form of partial berths, shall be
determined, by the Executive, by the Monday of the 10th week of the
school year.
For Wildcard playoffs:
if 2 teams playoff it shall be a best of five match
if 3 teams playoff, it shall be
a round robin format with the home team playing first and last. Positions at the end of the round robin will
be determined by Volleyball
If 4 teams playoff, it shall be a round robin format, the results of the round robin shall determine the
final placings.
All matches are best of 3.
Hosts will pay the costs of the officials
, unless otherwise agreed upon by the teams. If hosted in LM or FV, these 2 Zones shall
share the cost of officials.
These tournaments shall be played the weekend following the Zone Playoffs.
Each Zone involved in the Wildcard Tournaments is
entitled to send one representative "down the line' to the Wildcard
Tournament. Wildcard berthing may be changed at the discretion of the Executive. "AAA" Tournament 16 teams: 13 berths will be allocated to zones upon numerical formula
and the 14th berth will be allocated to the host. Two "wildcard"
berths will be allocated for a total of 16 teams. One Wildcard berth will be determined by a playoff between the next
qualifying team in the NW, NC, Okanagan and Kootenay zones. This tournament will be rotated yearly among Zones as
follows: 2002 NC, 2003 NW, 2004 Kootenay, 2005 Okanagan. If
Zone does not want to Host then wildcard will go to next Zone in rotation. The Host will pay for officials and gym
rental. One
Wildcard berth will be determined
by a playoff between the next qualifying team in the FV, LM & VI
zones. This tournament will be rotated
yearly among these zones as follows: 2002 FV, 2003 LM, 2004 VI..
For Wildcard playoffs:
if 2 teams playoff it shall be a best of five match
if 3 teams playoff, it shall be
a round robin format with the home team playing first and last. Positions at the end of the round robin will
be determined by Volleyball
If 4 teams playoff, it shall be a round robin format, the results of the round robin shall determine the
final placings.
All matches are best of 3.
Hosts will pay the costs of the officials
, unless otherwise agreed upon by the teams. If hosted in LM or FV, these 2 Zones shall share
the cost of officials.
These tournaments shall be played the weekend following the Zone Playoffs.
Each Zone involved in the Wildcard Tournaments is
entitled to send one representative "down the line' to the Wildcard
Tournament. Wildcard berthing may be changed at the discretion of the Executive. "AAAA" Tournament For the "AAAA" tournament 12 berths will be allocated to the
zones upon numerical formula, the 13th berth will be allocated to the host and
the 3 "Performance
Wildcard" berths (which may be in the form of 1/2, 1/3 or 1/4 berths
between zones) will be allocated by the time of playoffs, the method to be
determined by the Executive, for a total of 16 teams.
The Performance Wildcard berths shall be determined,
by the Executive, by the Monday of the 10th week of the school year.
For Wildcard playoffs:
if 2 teams playoff it shall be a best of five match
if 3 teams playoff, it shall be
a round robin format with the home team playing first and last. Positions at the end of the round robin will
be determined by Volleyball
If 4 teams playoff, it shall be a round robin format, the results of the round robin shall determine the
final placings.
All matches are best of 3.
Hosts will pay the costs of the officials, unless
otherwise agreed upon by the teams. If
hosted in LM or FV, these 2 Zones shall share the cost of officials.
These tournaments shall be played the weekend following the Zone Playoffs.
Each Zone involved in the Wildcard Tournaments is
entitled to send one representative "down the line' to the Wildcard
Tournament. Wildcard berthing may be changed at the discretion of the
Executive.
Meeting adjourned 9:15 p.m. Minutes
of Meeting on Monday, February 11th Attending:
Ann Heys, Mike Nickerson, Mike Rockwell (absent), Gerald Lambert, Lawrence Vea,
Joe Moreira, Tony Laurita, Cathey McCartney, Dave
Bingham Financial Statements from 2001 Championships Item tabled to the next meeting, some still outstanding. Banquet Cost The executive recommended that a maximum of $20.00 per plate be charged,
this would include entertainment, beverages and dessert. Any increase must be
approved by the executive. Scoresheets/Ball Tony will contact Mike Rockwell about revising the scoresheets
to include a space for the Libero in each set and if
it would be possible to put more spaces for players' names (15). They will
arrange for a notice to go out to the members. This sheet will include a note
about the multi-coloured ball that BCSSGVA will be
using next season (Multi-colour Baden 15-0 C). This
is to allow schools time to order some for next year. Libero Award The executive voted against a Libero Award
being awarded at the Provincial Championships. It was felt that if the Libero was an outstanding player then they should get one
of the All-Star Awards. Constitution Joe will draft a notice that will go out to the members advising them to
review and be prepared to vote on the revised constitution. Provincial Trophies Tier Repswill check to see that the trophy
engraving is up to date, checking that names of the players have been included.
Executive Responsibilities Position description for Members at Large (1) This will entail looking after the Awards, which include picture
frames, awards, and medals. This person will do the ordering and dispersement of the awards. (2) Be a backup secretary in the event the secretary is not present to
take the minutes. Tournamnet Hosts 2002 AA Charles Hayes Secondary, AA Provincial Championships. AAAA There were two applications to host the AAAA Championships Semiahmoo
Secondary and Riverside Secondary. (McCartney/Moreia) That the host of the 2002 AAAA be Riverside Secondary passed AAAA Wildcard 1) 12 berths, 1 host, 3 Performance Wildcards The executive will award 3 Performance Wildcards, which may be in the
form of 1/2 berths between zones. 2) 13 berths, 1 host, 2 Performance Wildcards The executive will award 2 Performance Wildcards, which may be in the
form of 1/2 berths between zones. Next Meeting Monday April 15, 2002 Agenda Financial statements from 2001 tournament hosts AA Wildcard format Minutes of Meeting on Monday, January 14th, 2002 Attending: Ann Heys, Mike Nickerson, Mike Rockwell, Gerald Lambert, Lawrence Vea,
Joe Moreira, Tony Laurita, Cathey McCartney, Dave
Bingham Commissioner's
Report: Circulated and accepted Treasurer's
Report: Circulated and accepted Zone
Reps: Finalized lists will be in to Executive for 2002: Two potential Members at Large have shown interest in joining the Executive.
Joe will be contacting them for their decisions. Sandi Lauzon
- Pinetree Sec. and Gary Maitland - Nanaimo District. Tournament
Hosts for 2002: A AA Several schools showed interest - Dave will
finalize serious bids at next meeting. AAA H.J. Cambie
Secondary, AAAA Riverside Sec. and Semiahmoo Sec. interested Discussion how executive would decide between
two or more bids. Decided
that Potential hosts would supply a written bid based around the Tournament
Host Booklet for BCSSGVA. (Moved Moreira, Seconded Bingham) That Defeated 5-3 (This was brought
about because Semiahmoo's bid was not brought to the
2001 AGM) (Moved McCartney, Seconded Moreira) That Carried Provincial Tournament Financial Statements: Several of the statements are not in at this time and will be submitted,
hopefully, by the next meeting. Constitution and Rules/Regulations: After a discussion it was decided that a mail vote will take place to
have the membership approve the updated version. Game Ball: (Moved Rockwell, Seconded Vea) BCSSGVA use the multi coloured ball at the playoffs
leading to and including the 2002 Provincial Championships. Carried Permanent AAAA site: The executive will look into a permanent site for the AAAA Championships
at a future date. Performance Bond: Decided that the Bond would stay at $100.00 in
hopes that teams will consider staying for the Closing Ceremonies. Picture Penalty: Remains the same. Remaining
agenda items tabled to the next meeting due to the fast approaching sunrise. Next
meeting Monday February 11, 2002 Conference call will start at 7:30 pm Agenda for Feb. 11 ·A Tournament Financial Statements ·A AAAA Wildcard ·A Libero Award ·A Cost of Banquet ·A Scoresheets/Constitution/Ball ·A Executive responsibilities
Adjourned
10:00pm Monday, Nov. 19, 2001 Minutes were provided by Mike Nickerson- Thank You Mike Present: Joe Moreira, Lawrence Vea, Mike Rockwell, Gerald
Lambert, Cathy McCartney, Dave Bingham, Mike Nickerson, Greg Turner, Gord Houchin regrets - Tony Laurita 1 Tournaments
A Tournament (at Duncan Christian) Pool A
Pool B AA (at Hatzic) Pool A Pool
B Pool C Pool D AAA
(at Pool A Pool
B Pool C Pool D AAAA (at Handsworth and Cap. College) 1. North Peace 2.
2. Photos Motion: For qualifying teams - photos must be submitted
by Tues. Nov. 20, 2001 at 3:00 pm or a $100 fine (payable to BCSSGVA) must be
paid before that team is eligible to participate at the Provincial
Tournament. CARRIED 3. Performance Bond Motion: Tournament hosts will collect $100 from each
team before that team is eligible to compete at the Provincial Tournament. (To
be returned to each team when all tournament commitments are completed
satisfactorily) CARRIED Joe to send note to each of the four tournament hosts. 4. Travel Subsidy Motion: Provide Dave Bingham $100 to offset expenses to
attend AA Provincials. CARRIED 5. Tournament Trophies Motion Each tournament winner will be asked to engrave
team member names for 2000 and 2001 champions and submitt
bill to executive. CARRIED Tier reps to provide 2000 names to 2001 winner. 6. Score Sheets Motion BCSSGVA to sell score sheets for 2002
season. CARRIED Next Meeting - No Scheduled date for the
next meeting Monday, October 28th Attending: Ann Heys, Mike Nickerson, Gerald Lambert, Lawrence Vea, Joe Moreira, Al LaFontaine, Cathey McMartney, Dave Bingham 1. Commissioner’s
Report: As circulated 2. BCSS Meeting ( Provincial tournaments should use the All Canadian Sports Web Site (on
BCSS web page). Each tournament has access to $600 of gaming money. Receipts must be
submitted to BCSS. Provincial Tournament Costs: some commissions are
concerned with costs of attending provincials. BCTF job action: may not occur until January. 3. Berthing:
Wildcards
- North Central #2 hosts N.W. #2 (1
berth) - Okanagan #3 hosts Kootenay #2 (1 berth) - Hatzic hosts F.V. #2 and #3, LML #3 and #4
and V. Island #3 and #4 (3 berths) - Must be completed by November 24th
Wildcards: Okanagan #2 hosts NC #2, Kootenay #2, and NW #2. Event
to be a round robin for 1 berth. Island #2 hosts FV #5 and LML #5. Event to be round
robin for 1 berth. Schedule to have host playing 1st and 3rd. 2002 F.V. hosts 2003 LML hosts.
Note: If N. W. does not field a team, Wildcard: Mike
Nickerson to contact schools and then recommend a format Motions a) For the record all berthing, including, wildcards were voted on and
"approved". b) Moved (Nickerson / Vea) that expenditures of $1400 be approved for
provincial tournament trophies, etc. (passed.) Error and Omissions please let me know. Next Meeting Monday, November 19th Important Thought Next
year we should meet after October 26th. Registration continues to
change (and no fault of anyone). BCSSGVA Executive Minutes 1. 2001 Championship Hosts A Duncan Christian AA Hatzic Secondary AAAA Handsworth Secondary 2. Libero motion passed The Libero will be
instituted for the 2001 season, in conjunction with the 12 substitute rule. The
Libero may be changes each set and must wear a
different coloured uniform. 3. Girls Basketball Season Change Discussion on the committee
struck by Girls Basketball to explore moving seasons. BCSSGVA executive have heard little of this and
what they have heard is there is little support. Joe will advise the Girls
Basketball Committee if approached, that Girls Volleyball is not interested in
changing seasons. 4. Championship Handbooks 5. Rules and Regulations The Rules and Regs
have been updated and reviewed. They will be posted on the Web site and the
membership will be notified through Zone Reps and the Scoresheet
order form. 6. Parting Gifts The issue was discussed. 7. 3 Day Provincials Motion limiting the Provincials to 3 school days
was discussed. It will not involve BCSSGVA as it reads. Next meeting TBA Executive
Minutes Dec 11/00 1. New Executive
Members At Large
2. Website - all the Meetings were happy with the website. 3. Championship Locations
for 2001 "AA" No one came forward at the
meeting. Dave will contact the "AAA" No Lower Mainland school stepped
forward, but North Surrey and "AAAA" Was not discussed during this
meeting. But Burnaby Central showed interest in hosting the tournament in 2001.
4. New Tournament Rotation Propsal was put forth subject to ratification at the
"4A" 2001 meeting. Passed 4-3 5. Tournament sizes
5. Wildcards
6. Tournnament Fees
tabled to next meeting. 7. Coaches were fine with the white game balls. 8. Team photo's late fee. All were in agreement. Late Photo Fee wil be
$100.00 payable to BCSSGVA. 9. All meetings wanted to keep the 12 subs, indifferent about the Libero. 10. Teams leaving early not acceptable. All teams expected to stay for the
closing ceremonies. 11. Tiers on Website Tabled. 12. Old trophies were to be shelved. 13. BCSS - Gaming Commissions funds for Tournament hosts. Each host will be
instructed that they may apply for a $350.00 grant. Joe will draw
up the letter and notify 2000 hosts. Next meeting Feb. 12, 2001 Adjourned 3:25 am EST. (it
felt long -10:25pm PST) Merry Xmas to all and have a safe, restful and Happy Holiday BCSSGVA Executive Meeting, November 6, 2000 1. Response to Joe Rogers at Clarence Fulton. 2. Berthing and wildcards for AA tournament:
OK #3 to play at 3. 2001 Tournaments: 4. Discussion items for Coaches' Meetings at all
tournaments:
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