Cedar Community Secondary School

September 18, 2009 AGM Meeting Minutes

 

Present: Ms. S. Young, Peter Harris, Sandra Newton, Melanie Boulding, Donna Sweeney, Brenda Stupich, Kathryn Stevens and Linda Landry

 

1). Approval of agenda: Kathryn made a motion to amend the minutes to include Cedar Skate Park golf tournament under correspondence k). Melanie moved to accept this motion, Sandra seconded.

 

2). Approval of minutes: Melanie moved to accept the May and June meeting minutes, Brenda seconded.

 

3). Correspondence

          a). Thank you cards from CCSS students Braedin Rango and Ben Vincent for receiving CCSS PAC awards.

b). Magic show by John Kaplan.

c). Bottle drive – free pick-up.

d). For the Kids Program: Received $ 69 final cheque.

e). Career fair: Thursday, December 3 2009 at the VI Conference Centre 9-3pm.

f). Fundraising ideas: Hilltop Greenhouses LTD and Elliot Shaw Greenhouse.

g). Legion essay contest.

h). Teen Driving Strategies for parents brochure from ICBC.

i). BCCPAC information package: membership form; Disposition of Resolutions; Parent Education on Crystal Meth Grant Information form; 2009/2010 Board of Directors.

j). BC Teachers’ Federation newspaper and information package with pamphlets on presentations for all parents.

k). Cedar Skate Park: Golf tournament September 26, 2009 3:30pm at Cottonwood Golf Course. Donations needed.      

 

4). Elections a). Chair: Brenda Stupich

                     b).Vice- Chair: Melanie Boulding

                     c).Secretary: Linda Landry

                     d).Treasurer: Sandra Newton

                     e).Bingo Representatives:

Melanie Boulding is bingo rep for Harbourcity Bingo

Sandra Newton is bingo rep for reports to the government

Sheryl Greenway is bingo coordinator

  f).DPAC Representatives: No one volunteered. Brenda will ask feeder schools if they have a rep.

  g).School Planning Council: Kathryn Stevens, Melanie Boulding and Peter Harris                     

                    

5). Treasurer’s Report: Brenda will call Susan Cashmore about the direct access $ and bingo. Budget meeting cannot happen until this information is available. Whatever we do not have bills for will be absorbed back into our account. Budget balance remaining column to be clarified re: cheque # 130 from general account and #195 still a mystery.

 

6). CCSES Report: no report available. The fall programs and events pamphlet is now out.

         

7). DPAC Report: Donna forwarded the questionnaire to Brenda and Linda. Linda will fill out membership forms and pay membership due (paid October 10, 2009 cheque# 126).

 

8). Principal’s Report

·        Newsletter on October 8, 2009

·        470 students enrolled

·        Terry Fox run Sept. 25

·        Pancake breakfast Sept. 19 put on by PAC

·        Interim reports Oct. 8th

·        School website needs updating

·        Pro D Day on Sept.22

·        Grade 9 immunizations

·        Student photos

·        Letter request from PAC regarding lack of daytime custodial duties. Brenda moves the PAC write a letter (Brenda will do rough draft) to school trustees regarding this health issue. Other PAC members like Kathryn and Linda with edit letter. Linda to sign and mail letter. Melanie seconded this motion.

·        Supplies budget not expecting cuts

·        New attendance system in place

 

9). Fundraising – Fun Fair Year and Easy Peasy Fundraiser

          a).Application for grant $5000 for doing Fun Fair. Brenda submitted lengthy proposal. Brenda is waiting to hear if application/proposal was accepted. This grant was over- subscribed to and remaining applicants may not be rewarded.  If awarded grant Fun Fair on November 13, no grant awarded, Fun Fair on Feb. 26, 2009.

          b). Brenda moved to include PAC request fundraising donation of $20 in next newsletter. Melanie seconded this motion.

 

10). Budget Meeting: Meeting on October 6, 2009 at 5:30pm. Linda will send email reminder.

 

11). Executive discretionary fund: Brenda moved that we have a discretionary fund of up to $200 to purchase gifts for staff leaving or unexpected health issues. The PAC executive will determine suitable gift. Kathryn seconded.

            a). 49th receipts: Violet Rupich has kindly agreed once again to continue collecting and counting thousands of receipts. Thank you, Violet.

b). Fresh fruit/veggie program: Debbie Cawthorne and Linda Wetten have kindly volunteered once again. Thank you for your help, ladies.

c). Inkjet program: collected $169 so far. Susann will apply again.

 

12). New Business

a). RDN grant: add in new business on the November agenda.

 

13). Old Business

          a).Earthquake kiosk: Brenda will talk to Bill regarding the comment in the March meeting minutes. Brenda will ask Brian Morgan more about emergency preparedness.

          b). Garden –shade trees: tabled.

 

14). Meeting dates for the year are: the last Thursday of each month except for December. Dates are: October 27, November 24, January 26, February 23, March 30, April 27, May 25 and June  ? (to be determined at the May meeting).

 

15). Adjournment: at 8:15pm by Melanie, seconded by Sandra.

Note: Brenda will bring along a copy of the constitution for new people attending the PAC meetings.